Tournament Policies & Procedures
COVID Health and Safety
COVID-19 Health and Safety
The abuse of the following protocols will result in removal from the venue. There is a zero-tolerance policy for putting the health of others at risk. By attending a Lone Star Region event, participants and spectators assume risks related to exposure to COVID-19.
- No one attending the event should:
- Be waiting for the results of a COVID test
- Have had symptoms in the past 24 hours
- Been in close contact with another person that has tested positive for COVID 7-10 days before the tournament
- Masks are encouraged but not required for all event locations.
- Coaches are responsible for monitoring match progress and ensuring their team is on time to matches and officiating duties.
- Teams cannot warm up in open areas. Warm up must be on the court when you are scheduled to play.
- Each team should bring their own ball bag for warm up.
- Electronic hand whistles are strongly encouraged.
*masks requirements are subject to change based on venue policies
Registration Instructions
Submit tournament entry fees one of the following ways:
- Online via Advanced Event Systems (AES) (any applicable transaction fees are nonrefundable).
- E-check must be made payable to Austin Sports Center and email to eventstaff@austinsportscenter.com
- Mail a check payable to Austin Sports Center to the below address:
Austin Sports Center
Attn: ‘Event Name’
425 Woodward St.
Austin, TX 78704
Deadlines
Registration Deadline - Teams registering or paying after this date will incur a $50 late fee.
Registration Closed Deadline - Teams registering or paying after this date will incur a $100 late fee.
Move Fee* - Teams that move divisions after the team has been accepted (before or after the deadline) will incur a $50.
The move and its fee will only be applied if the move is available. If the move benefits the tournament, the fee will be waived at the discretion of the tournament director.
Acceptance Criteria
Teams will be accepted on a first come, first served basis once a team has completed all registration requirements. Acceptance for all teams is always contingent on space available.
Registration Requirements:
- Register for the event on AES
- Submit entry fee payment
- *Fulfill stay to play - If a club/team is located outside 60 miles of the playing venue, they must reserve at least 5 hotel rooms within the tournament's block for the entirety of the event
*Only required to complete if the tournament is a stay to play event. This will be identified under the Club Director section of each respective tournament webpage.
Refund Policy
- If registration is paid online via AES, the convenience fee is non-refundable.
- All entry fees are nontransferable. A team may not apply this entry fee to any other tournament.
Unless stated on the specific tournament's website, below is the refund policy for local tournaments not held in convention centers.
| All but $25 will be refunded | If a team drops before the registration deadline |
| All but $150 will be refunded | If a team drops between the registration deadline and the closed registration deadline |
| No Refund | If a team drops after the closed registration deadline |
Unless stated on the specific tournament's website, below is the refund policy for local tournaments held in convention centers.
| All but $50 will be refunded | If a team drops before the registration deadline |
| All but $150 will be refunded | If a team drops between the registration deadline and the closed registration deadline |
| No Refund | If a team drops after the closed registration deadline |
Team Check-in
How to check-in on AES:
- Go to "My Events" - select event name
- Click on "My Teams"
- Click "Check-In" (to verify or make changes to your roster)
- Scroll to the bottom and click "Verify Roster" once updated
- Enter credentials - Name and Phone Number
- Click "Check-in"
Important Notes:
- Once a team has checked-in online, they will be unable to make changes to their roster
- If a change is needed to be made after submission, the team must contact the tournament director
Miss online check-in? Teams will no longer be able to check in on-site and will need to email eventstaff@austinsportscenter.com to request opening check-in. No paper copies will be accepted.
Verified Rosters:
- All rosters must be signed and include a phone number
- All USAV #s must be verified (players and coaches)
- All coaches must have a cleared background screen, signed USAV Junior Club Personnel Code of Ethics, SafeSport certified, and be IMPACT certified to sit on the bench
- Contact information on the roster will be used for emergency updates
Events hosted within the Lone Star Region need to comply with the above requirements and their roster must include:
- COACH – at least 1 coach; all coaches must have a cleared background screen, signed USAV Junior Club Personnel Code of Ethics, SafeSport certified, IMPACT certified
- SCORER– can be “in-progress” by clinic attendance or pre-registration Scorer Chair
- REFEREE – can be “in-progress” by clinic attendance or pre-registration with Referee Chair
- MINIMUM of SIX (6) Registered ATHLETES
- SAFE SPORT (if applicable)- athletes turning 18 during the season, whose teammates are minors, will be required to take "Core" Center for SafeSport training upon turning 18
How to satisfy requirements:
- Background screen and signed Code of Ethics: complete in USAV membership portal.
- To become IMPACT and SafeSport certified: take the course under USAV Clinics in the USAV membership portal.
- To become a Scorer applicant: send application with anticipated clinic date and $25 clinic fee to Steve Crane, Scorer Chair, 18710 Appletree Hill Lane, Houston, Texas 77084.
- To become a Referee applicant: send application with anticipated clinic date and $25 fee to the Thomas Hoy, Referee Chair, 3019 Nantucket Drive, San Antonio, Texas 78230 AND email copy of application and check to thoy@satx.rr.com.
- To become a registered member, go to www.lsvolleyball.org and use the “Registration” menu option.