Austin Sports Center
Tournament Policies & Procedures
Austin Sports Center
Tournament Policies & Procedures
Registration & Acceptance
Teams will be accepted on a first come, first served basis once a team has completed all registration requirements. Acceptance for all teams is always contingent on space available.
Step 1: Register for the event on Sport Wrench
Step 2: Submit entry fee payment one of the following ways:
- Online via Sport Wrench (any applicable transaction fees are nonrefundable).
- E-check made payable to Austin Sports Center and emailed to [email protected].
Step 3: If applicable, fulfill the Tournament Advantage Program*
If a club/team is located outside 60 miles of the playing venue, they must reserve at least 5 hotel rooms within the tournament's block for the entirety of the event
*Only required to complete if the tournament is a Tournament Advantage Program event. This will be identified on the tournament's webpage.
Deadlines & Fees:
- Late Registration Deadline - Teams registering or paying after this date will incur a $50 late fee.
- Registration Closed Deadline - Teams registering or paying after this date will incur a $100 late fee.
- Move Fee* - Teams that move divisions after the team has been accepted (before or after the deadline) will incur a $50.
*The move and its fee will only be applied if the move is available. If the move benefits the tournament, the fee will be waived at the discretion of the tournament director.
Deadlines can be found on the tournament's webpage and Sport Wrench registration page.
Refund Policy
All entry fees are nontransferable. A team may not apply this entry fee to any other tournament. Each tournament's deadlines can be found on the tournament's webpage.
| Eligible Refund | |
|---|---|
| Teams PENDING that drop prior to the Late Registration Deadline | Full refund less $50 |
| Teams PENDING that drop between the Late Registration Deadline & Registration Close | Full refund less $150 |
| Teams ACCEPTED that drop prior to the Late Registration Deadline | Full refund less $150 |
| Teams ACCEPTED that drop after the Late Registration Deadline | No refund |
For more information on deadlines, see Registration & Acceptance above.
Team Check-in
How to check-in on Sport Wrench:
(coming soon)
Important Notes:
- Once a team has checked-in online, they will be unable to make changes to their roster
- If a change is needed to be made after submission, the team must contact the tournament director
Miss online check-in? There is no check-in on-site. Teams will need to email the tournament inbox listed on the tournament's webpage.
Rosters:
To participate in any Lone Star Region sanctioned event, rosters must include:
- COACH – at least 1 coach; all coaches must have a cleared background screen, signed USAV Junior Club Personnel Code of Ethics, SafeSport certified, IMPACT certified
- SCORER – can be “in-progress” by clinic attendance or pre-registration Scorer Chair
- REFEREE – can be “in-progress” by clinic attendance or pre-registration with Referee Chair
- MINIMUM of SIX (6) USAV Registered ATHLETES
- SAFE SPORT (if applicable)- athletes turning 18 during the season, whose teammates are minors, will be required to take "Core" Center for SafeSport training upon turning 18
The contact information on the roster MUST be a coach on-site at the tournament. This information is used to contact the team for emergency updates during the event.
How to satisfy requirements:
- Background screen and signed Code of Ethics: complete in USAV membership portal.
- To become IMPACT and SafeSport certified: take the course under USAV Clinics in the USAV membership portal.
- To become a Scorer or Referee applicant, go to www.lsvolleyball.org and use the "Officials" menu option.
- To become a registered member, go to www.lsvolleyball.org and use the “Membership” menu option.
Spectator Registration
Registrations are valid at ALL locations for the day of purchase and are nontransferable between individuals once scanned.
Children 5 & Under = FREE
Child = 6yrs - 12yrs
Adult = 13yrs - 64yrs
Senior = 65yrs+
*Please note there are no Senior/ Child registrations at the 2027 Southwest Boys Classic due to USAV policy.
Team code is required for purchase. Spectators and coaches will be required to show their electronic registration with corresponding picture ID to obtain entry EACH and EVERY time they enter the event. This may be avoided by downloading the Sport Wrench Express app.
Coaches must enter their name, phone number, and email on their roster to receive their free registration for entry.
Registrations are valid for the entire day and cannot be shared, modified or refunded once scanned. To change the name or day on your unscanned registration, you can do so through Sport Wrench. Registrations may be refunded up to 1 week after the event date if unused (never scanned).
For help with spectator registration, email [email protected].
Download the SportWrench Express App:
Tournament Advantage Program
The Tournament Advantage Program (TAP) is how we secure the venues, hotel space, and community partnerships that make large-scale volleyball events possible — and how we keep those arrangements transparent for the families who attend them.
Events at our scale depend on more than a schedule and a court. Many convention centers and host venues commit space available based, in part, on the number of hotel room nights an event can commit to the destination. Without those commitments, certain venues may not be available for the event, or the event may need to increase registration fees to offset higher venue costs. In addition, participants would generally not have access to the negotiated group hotel rates and other accommodations made available through the room block.
For many of our events, this means a hotel reservation through the event's room block is a required part of registration — not an optional add-on. Where that's the case, we say so plainly on that event's registration page, before any family books anything, along with the reason why.
For more information, FAQs, and booking, please visit the Integrated Tournament Solutions (ITS) website.
Codes of Conduct
All atendeees are expected to comply with the Codes of Conduct established by USA Volleyball (USAV) and any venue policies. Additionally, spectators are expected to comply with the Lone Star Region (LSR) Spectator Code of Conduct.
Austin Sports Center (ASC) event staff reserves the right to remove any individual for violating the codes of conduct or engaging in inappropriate, or unsportsmanlike behavior. Individuals removed from an event may also be restricted from attending future ASC operated events. No refunds will be issued.
Volleystation
If your tournament is using VolleyStation Score, at least one member of your team must have the app downloaded to their mobile device prior to the tournament. A tournament's VS Score status will be shared in the pre-tournament email and on the tournament website.
Prior to the event, it is requried that at least one member of every team is familiar with how to use VolleyStation Score and has the app downloaded to a device. We reccomend as many team members as possible having the device downloaded in the event of a dead battery or other circumstance.
Download VS Score to your device:
Learning Resrouces for Scorers:
To help you be ready for our event, VolleyStation has created resources that walk you through the app:
Troubleshooting Resources:
- The Table FAQ document is designed to guide novices around VolleyStation Score and/or remind previous users of how to use the app.
- The Five Most Common Issues document is intended to help scorekeepers recognize problems they may encounter.
- The VolleyStation Score Knowledge Base offers answers to many common questions and solutions to common issues.
Venue Policies
The following policies apply to all Austin Sports Center (ASC) tournaments. Additional venue policies may apply at host facilities.
Spectator Information:
As a spectator, you may be near active volleyball courts. Flying balls and incidental contact are part of the sport. Please stay alert at all times and attend at your own risk.
Prohibited Items & Behaviors:
- Outside food, drinks, or coolers
- Smoking, vaping, alcohol, or weapons (including concealed firearms)
- Ball handling outside of designated warm‑up courts
- Outdoor chairs (unless specifically allowed by venue)
- Pets (service animals exempt)
- Bikes, scooters, skateboards, roller skates/blades
- Artificial noisemakers
- Spitting, aggressive behavior, or profanity
- Professional photography/videography unless registered with the tournament
- Appropriate non‑marking athletic shoes are required on all competition surfaces
- Any other items or actions restricted by the site director or facility staff
Professional Photography:
ASC does not provide media credentials/passes for any events. Professional photographers must be associated with a team or club to enter the tournament.
Liability & Personal Belongings:
The event and venue(s) are not responsible for lost, stolen, or unattended items. Spectators assume responsibility for personal property and behavior while in the facility.
Need to Reach us?
Call or email our events team with your questions.
Need to Reach us?
Call or email our events team with your questions.